What We Do - i4D Event Services, Inc.

What We Do

The i4D Experience

Founded in 2004, i4D possesses vast international event experience. We bring a wealth of expertise in all aspects of event and content strategy, brand experience, technical production and event management and execution for events of all sizes including:

Keynotes
Installed Experiences
Large, medium and small conferences
VIP programs
Awards Ceremonies
Incentive Trips
Multi-city roadshows
Press and Analyst conferences
Tradeshows
Roundtables

Flexible Engagement Models

Every client’s needs are unique. i4D Event Services is pleased to provide end-to-end event management services to our clients. We can also support you by focusing on specific facets of your event.

Whether you would like to explore best practices in defining your event investment strategy, are looking for a team of world-class technical production experts or would like to bring in an agency to manage your event from start to finish, we are here to help.

End-To-End Event Mangagement

Leverage our expertise. i4D Event Services has decades of experience in providing end-to-end event management services to our clients. Our team of event professionals bring passion, knowledge, and imagination to spark new ideas and generate memorable experiences. We make your goals our own, and commit ourselves to your success.

Business Strategy

Event Strategy
Event Architecture
Budgeting
Business Priorities
Marketing Messaging
Sponsorships

Event Planning

Attendee Experience
Creative and Design
Content Management
Event Operations
Program Management
Venue Selection

Event Oversight

Event Oversight

Attendee Journey
Creative and Design
Environmental Branding
Event Operations
Housing
Project Management
Registration

Event Execution

Event Execution

Food and Beverage
Graphics, Signage, Branding
IT and Network Management
On-site Execution
Stage Production, AV
Talent Management
Video Production

Limitless Flexibility – engage us for specfic event commponents

Leverage our expertise. i4D Event Services has decades of experience in providing end-to-end event management services to our clients. Our team of event professionals bring passion, knowledge, and imagination to spark new ideas and generate memorable experiences. We make your goals our own, and commit ourselves to your success.

We believe that your event strategy speaks volumes about who you are and what you do. Clients call on i4D to produce their most important events worldwide because they know that our mission is first and foremost to help them achieve theirs. We do this by working closely with the event “ecosystem” to optimize a strategy aligned with your business objectives and a measurement program to show results.

Event management strategy
Audience acquisition strategy and reporting
Environmental branding and attendee experience strategy
Competitive analysis
Communications strategy
Content strategy
Event portfolio strategy
Objective setting, measurement & reporting
Creative direction

And more…

We are end-to-end. We are there at the beginning of the concept, walking alongside you through the planning, building and delivering the event. We are there in building, creating and executing plans for every aspect of the experience. And we are there during, and after, the event ensuring that both you and your attendees have the experience intended from start to finish and even post-event.

Account management
Conference management – sales, marketing events and developer events
City-wide events
Meeting program management
Special & auxiliary event management
Off-site program management
Breakout management
Roadshow management
Press conferences delivery

And more…

One of the first ways your attendees will experience your event is through the technology that underlies it. Starting with registration, your event management platform makes an impression on your attendees. But registration is just the starting point. From call for papers to speaker, sponsor and exhibitor management to lead capture to reporting and data analytics for your event, i4D has experience with the market leading event technology platforms. With our deep expertise and partnerships with leading vendors we can offer insight on what you need to consider and recommend the right tools for your program.

Registration
Mobile app
Lead capture
Content management platform
Meeting scheduler platform
Campaign tool
Support inboxes
Audience acquisition tools
Special events/activities platform

And more…

Keynotes provide the opportunity to showcase global industry leaders and inspirational speakers. Engaging Keynotes offer insights for products that are at the forefront of changing lives and impacting business.

Our team of experts create and produce Keynotes featuring thoughtful storytelling, the use of engaging imagery and thought-provoking videos, Keynotes bring a company’s mission, strategy and vision to life.

Keynote content creation
Large scale graphics and visual animation
Digital production
Live theater, choreography, music concepts
Script writing and story line development
Speaker training
Speaker sourcing and contracting
Video creative and production
Executive training and support

And more…

Content is the cornerstone of any successful event. The sessions and demos you offer make a significant impact on the value your attendees’ gain from attending. With 10+ years of event content management experience, i4D works with our clients to develop a content strategy, identify session and demo types and structure it all for easy navigation, pre-event and on site.

Content strategy, planning & management
Content architecture
Messaging
Session management
Call for papers and demos
Content and speaker management tools
Content management
Copywriting
Graphics
Session production
Session surveys
Survey reporting
Session attendee scanning

And more…

i4D sponsorship management is closely aligned with our driving principles to build relationships, create engaging experiences, and exceed goals – both for our clients and their partners. Our sponsorship team collaborates with your internal partner organization to synchronize goals and brings nearly two decades of experience in prospectus and program development, internal and external communications, and deliverable execution.

Program strategy
Event alignment
Revenue and budget management
Internal client partner organization engagement
Partner engagement
Program prospectus
Messaging
Communication – internal and external
Sponsor management
Sponsor logistics and deliverables management

And more…

i4D has a stellar reputation for producing events of all shapes and sizes. These capabilities extend through to branding, print, digital and video services.

i4D has teams of dedicated creative professionals with decades of experience in delivering amazing experiences, from keynote presentations, to digital signage and video, to print and digital branding.

Experience design
Environmental branding
Branding, graphic design & print production
Event theme & messaging development
Showfloor design
2D & 3D design
Presentation & script development
Onsite photography
Video creative & production

And more…

It takes many individual transactions with many different vendors to execute an event, and establishing processes to estimate, track and reconcile these can be a challenge. i4D can help you establish efficient processes to track and manage the financials for your event. This includes estimating, budgeting and tracking of all transactions and final reconciliation of your event once completed.

Budgeting
Estimating
Financial processes
Tracking
Reporting
Financial reconciliation

And more…

An excellent event has strong attendance, an exceptional attendee experience, and attendees motivated to take action on what they learned. Audience Acquisition and Attendee Communications supports these objectives. We begin with messaging based on your unique story — understood and articulated. We then build compelling, concise, and consistent communication vehicles. From that first save-the-date to the final post-event survey, we remain true to core messaging that reinforces your brand value with your attendees.

Message hierarchy development
Audience acquisition
Communications strategy development
Content production
Results tracking and reporting
Attendee communications
Social media development
Tailored communications per attendee type
Internal communications
Executive communications

And more…

The right environment sets the stage for delivering an impactful event. Our expertise in all aspects of technical production from stage design and production to sound, scenic, lighting and rigging, we can take care of your event from beginning to end, no matter the size or complexity.

We’ve honed our skills delivering events of all types. From intimate gatherings of your top customers, partners or sales people, to 20,000+ attendee conferences to celebration concerts, corporate installations and tradeshows. Our decades of experience in managing production for global events enables us to bring your vision to life and create a beautiful and memorable environment for your event.

Digital production
Print graphic ideation & production
Keynote & session production
Show floor design & build-out
Parties, networking & evening events
Concerts
Social activations
Corporate activations
Live production
Stage design, production & management
Tradeshow exhibit execution
Décor & furniture

And more …

Our clients call on i4D to source, contract and manage event venues and housing for their most important events worldwide. The key is in the details. We begin by understanding the program attendance and demographics, analyzing historical data, forecasting year over year growth and constructing a future year’s event plan. By doing so we are able to successfully source venues, negotiate contracts and facilitate housing in a manner that minimizes client liability and streamlines attendee experience.

Venue sourcing and management
Venue to venue comparison
Hotel sourcing and management
Hotel to hotel comparison
Contract negotiation
Concession assignment and optimization
Budget planning
Prior years housing analysis
Future years housing planning
Housing management and strategy

And more …

Engaging the right talent for your event can underscore your messaging, reinforce your brand and deliver an experience your attendees won’t soon forget. Our industry contacts provide you the access and opportunity to secure speakers, artists, and musicians that fit your program objectives.

Talent strategy
Talent acquisition
Talent management and liaison
Concert production
Venue ticketing, audience flow and security

And more…

i4D Events helps our clients to create authentic and compelling brand expressions and interactions which strengthen relationships with existing customers and attracts new ones. We can help you elevate and expand your brand expression, reinforcing the value your company brings and turns attendees into evangelists.

Event Brand Strategy
Attendee Experience Strategy and Design
Theme and Messaging
Graphics, Presentation and Content Development
Signage and Collateral Development and Print Production

And more…

One key element of a successful event is a well-executed social media strategy. Having good social media coverage of your event can improve attendee experience as well as extend the overall awareness and reach of the event, whether pre-event, during the event, or post-event. i4D can help you create a strong social media strategy for your event, determine the appropriate channels, develop engaging and informative content, engage key influencers, and understand the success of your program through tracking and reporting.

Social Media strategy
Social Media channel & platform planning
Content strategy
Editorial Calendar management
Multi-media content creation
Attendee engagement
Social Media tracking, reporting and analytics

And more…

Virtual programming provides unlimited opportunities to connect with your customers, partners, employees and constituents. Virtual events should be a core part of every strategic marketing plan. And today they have become a necessity as the world works to stay connected in an environment of travel restrictions and physical distancing brought on by Coronavirus.

Virtual Programming Strategy
End-to-End virtual events
Live and on-demand programming
Video creative and production
Gamification

And more…

Reliable connectivity is an integral part of your attendees’ event experience. Let us be your single point of contact for all your event networking needs. Whether you are an event manager, production company, Fortune 100 corporation, or venue, we will manage your IT and technology requirements.

Event IT project consultation
Temporary custom wireless solutions
Event and venue internet bandwidth sourcing
Temporary core network design and management

And more…

Experience on a Global Scale.